Click in the Search This Folder field at the top right of your Outlook screen. (Tip: If you don’t see this field, click View at the top of your screen, and then click Show Toolbar.) Click the Search tab in the top left. Click All Mail on the left. Click Unread in the middle. The new Smart Folder will appear under the Smart Folders heading in the left column of your Outlook Mail view. I do not see a Promotions folder, for example, in Outlook. Just the typical Junk e-mail, Outbox, Drafts, etc. I would like the Gmail messages I see in the Promotions tab online to go into a Promotions folder in Outlook, but don't see any way to accomplish that. Any new emails received that are part of those transactions will be automatically moved to the right property folder after a few hours - we wait a few hours, so you have a chance to see the email in your inbox first. How to enable smart folders in Outlook. To turn on email organization, simply visit your settings page and turn it on. If you delete a search folder, you will even receive a message that tells you as much. Note: be careful when you do so that you are selecting Delete Folder, not Delete All. Mac Users: Smart Folders. Mac users, it is finally your turn! While you don’t have Search Folders, you have something arguably cooler. They are called Smart Folders. How to Enable or Disable Focused Inbox on Outlook.com. To toggle the Focused Inbox in the web version of Outlook: Log into your account and select the gear in the upper-right corner of the Outlook.com screen. Select the Focused Inbox toggle switch to turn the feature on or off.

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Original KB number: 831400

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Turn Off Outlook Email

Symptoms

When you create Search Folders in Microsoft Office Outlook 2003, Microsoft Office Outlook 2007, or Microsoft Outlook 2010 using a Microsoft Exchange email account, the Search Folders do not appear in Exchange Server 2007 Outlook Web Access (OWA) or Exchange Server 2010 Outlook Web App (OWA).

Cause

This behavior occurs when you use Outlook in Cached Exchange Mode. The local copy of your mailbox maintains a Finder folder. This folder is not synchronized with the Finder folder that is in your Microsoft Exchange mailbox.

Note

The Finder folder is a Outlook system folder that is not visible in Outlook. This folder provides the list of folders that are in a mailbox.

Resolution

To make the Search Folders available in your OWA Search Folders list, you must connect to the same mailbox in Outlook with the Cached Exchange Mode option turned off. To turn off Cached Exchange Mode for the current or the new profile, follow these steps:

Close Outlook.
Select Start > Control Panel.
Double-click the Mail icon.
Select Show Profiles.
Select your current profile, and then select Properties.
Select E-mail Accounts.
Select View or change existing e-mail accounts > Next.
Select your Exchange account, and then select Change.
Clear the Use Cached Exchange Mode check box, and then select Next.
Select Finish > Close > OK.
Start Outlook.
In the Folder List, expand Search Folders. As soon as all the Search Folders have updated, they can be viewed from OWA.

More information

If you later change the settings in Outlook to use Cached Exchange Mode again, any new Search Folders that are added in Microsoft Outlook are not visible in OWA until you repeat the steps that are described in the Resolution section of this article.

For more information about Cached Exchange Mode, press the F1 key, type cached exchange mode in the Search box in the Help window, and then SELECT Search to view the topic.

Outlook 2011 Smart Folder with Raw Query

There's a big feature missing from Outlook 2011 for the Mac. Okay, a number of big features, including being able to edit server-side rules. But the one that's been affecting me most is the inability to have Smart Folders that have OR clauses.

I subscribe to a number of mailing lists, and what I wanted was for all the messages to those lists to be delivered to subfolders (so they're not in my Inbox), but I wanted to be able to see all the unread messages in all those folders, in one place.

Outlook 2011's Advanced Search lets you search for unread messages, and search for messages in a combination of folders, but not both.

But all is not lost. Outlook 2011 on the Mac uses Spotlight to index mail, and supports creating queries that are passed right through to the Spotlight query engine. You can access this using Advanced Search in Outlook, and setting the search type to 'Raw Query'.

You can enter any query here that's supported by Spotlight. Here's a list of Spotlight attributes that you can use in your queries, and from that page you can find information on the query syntax.

For example, to find all messages written by people named Steve:

Note that in the Search ribbon bar, there are settings for the scope of the search. These don't get saved with the search, so you need to set them to where you want the search to be applied.

So back to my problem. I wanted to find all the unread messages in a number of folders. I need to be able to query for two different things: Whether or not a messages is Unread, and what folder a message is in. These aren't Spotlight attributes. They're Outlook attributes. How do you find a list of these?

Outlook Smart Folders Windows

Well, not on the web, as far as I can see, but they are there in the file system. If you use the Mac command 'mdfind' you can find a file containing some particular text, so I created a message with the text 'xyzzy' in it (by attaching a text file with that name), and then did an mdfind to locate it. The message was in a file on disk:

/Users/stevex/Documents/Microsoft User Data/Office 2011 Identities/Main Identity/Data Records/Messages/0T/0B/0M/21K/x00_21535.olk14Message

An mdls on that file yields the list of Outlook metadata:
com_microsoft_outlook_accountID = 1 com_microsoft_outlook_attachments = ( 'xyzzy.txt' ) com_microsoft_outlook_author_email_addresses = ( 'stibbett@adobe.com' ) com_microsoft_outlook_categories = ( 0, 0 ) com_microsoft_outlook_completed = 0 com_microsoft_outlook_flagged = 0 com_microsoft_outlook_folderID = 121 com_microsoft_outlook_forwarded = 0 com_microsoft_outlook_has_attachments = 1 com_microsoft_outlook_has_reminder = 0 com_microsoft_outlook_has_text_content = 1 com_microsoft_outlook_hasDueDate = 0 com_microsoft_outlook_hasStartDate = 0 com_microsoft_outlook_isFromMailingList = 0 com_microsoft_outlook_messageSent = 2011-03-24 09:38:23 -0400 com_microsoft_outlook_primaryCategory = 0 com_microsoft_outlook_priority = 0 com_microsoft_outlook_recordID = 18520 com_microsoft_outlook_redirected = 0 com_microsoft_outlook_repliedTo = 0 com_microsoft_outlook_size = 1 com_microsoft_outlook_unread = 1

And there are the properties I'm looking for: unread, and folderID.

folderID? How do I find out what the folderID is for the folders I'm interested in?

Well, one way would be to use mdfind to find messages in these folders and mdls to extract them, but that's a pain. Here's a slightly simpler way, using AppleScript.

Launch AppleScript Editor (a utility that comes with every Mac), and paste in this text:
tell application 'Microsoft Outlook' get selected folder

Outlook For Mac Turn Off Smart Folders